Job Description

Front Desk Coordinator – Full-Time | Busy CPA Firm in Westfield, NJ

Location: Westfield, NJ

Schedule: Full-time, in-office

Industry: CPA / Accounting

Our fast-paced and well-established CPA firm is looking for a professional, highly organized Front Desk Coordinator to be the face of our office.

This is a client-facing, fast-moving role where no two days are the same — ideal for someone who thrives on being organized, proactive, and calm under pressure.

Please do not call the office.

To apply:

• Click “Apply” via LinkedIn
• Then, send me a direct message here on LinkedIn
• Include your resume and answers to the three screening questions below:

1. Describe a time when you had to juggle multiple tasks or interruptions at once. How did you handle it?
2. Have you worked in a front desk or receptionist role in a professional office (e.g., CPA, law, medical)? What were your main responsibilities?
3. A client walks in while you're on the phone, and a colleague hands you something to scan right away. What would you do first, and how would you manage the situation?

Key Responsibilities:

• Greet clients in person and by phone with professionalism and warmth
• Manage appointment scheduling, calendar coordination, and incoming documentation
• Support our accounting team with scanning, data entry, and client communication
• Keep the front office organized and efficient
• Handle mail, supply management, and other admin duties

What We’re Looking For:

• Prior experience in a front desk, receptionist, or admin support role (CPA, law, or medical office experience is a plus)
• Strong verbal and written communication skills
• Organized, detail-oriented, and calm under pressure
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• A team player with a professional and reliable work ethic

What We Offer:

• Full-time position with competitive hourly pay
• Supportive, team-based work culture
• Convenient location in Westfield, NJ

This is a great opportunity for someone who enjoys being the hub of a busy office and takes pride in delivering a polished client experience.

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