Job Description

Company Description

Dunning Rievman & MacDonald LLP is a boutique firm based in New York, NY, focusing on litigation, international arbitration, corporate law, transactions, and tax. The firm is known for providing high-quality legal advice to businesses worldwide, with attorneys who have extensive experience in various legal systems.

Role Description

This is a full-time on-site role for a Legal Administrative Assistant at Dunning Rievman & MacDonald LLP in New York, NY. The role involves providing concierge-style, high-level assistance to three law partners, which includes (but is not limited to) handling administrative tasks, travel/visa coordination, business development, word processing and other complex tasks and projects, while collaborating with other Firm departments and team members.

Role Responsibilities

• Paralegal functions (assist attorneys with court submissions, document preparation, copies of documents, case management and client communication).
• Handle administrative functions including screening client calls; managing files, attorney calendars, and time records; and preparing attorney expense reports.
• Anticipate attorney needs by proactively identifying potential issues and conflicts and take the initiative to offer solutions and preempt needs.
• Coordinate travel requests including the procurement of visa-related materials and passport renewal applications.
• Assist with calendaring and scheduling requests (domestic & international).
• Organize and facilitate conference and video calls.
• Assist with preparing materials for presentations and conferences.
• Assist in promoting business development and onboarding new business.

Qualifications

• Bachelor’s Degree.
• 3+ years of related experience in a law or professional services firm.
• Proficiency with Microsoft 365/Office (Outlook, Word, Excel and PowerPoint).
• Demonstrate effective interpersonal and communication skills, both verbally and in writing.
• Effective Organization Skills.
• Ability to work independently.
• Ability to handle sensitive matters and maintain confidentiality.
• Ability to prioritize and handle multiple tasks.
• Attention to detail and accuracy.
• Fluent in Spanish preferred.

Salary

$55,000 to $62,000 (annually) .

Benefits

• 401(K).
• Health insurance.
• Paid time off (15 calendar days per year).

Schedule

• Monday to Friday (9am to 5pm).

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