Job Description

This company is under a private hedge fund in NYC. The CEO will put focus on trade and creating the real estate sector C&S Estates. The CEO is based in Hoboken and will commute into NYC 3-4 days a week via personal driver. Executive assistant will be required to travel either to Hoboken if in NYC 2 days out of the week, or come with the CEO from Hoboken to the city. 

Document Management :

Key Responsibilities   for CEO executive assistant

Calendar Management :

• Schedule and manage the CEO’s meetings, appointments, and travel arrangements.
• Prioritize and handle requests for time and meeting schedules.

Communication :

• Serve as the primary point of contact for internal and external communication.
• Manage the CEO’s email inbox, draft and respond to emails, and filter important messages.
• Handle confidential correspondence with discretion.

Travel Coordination :

• Arrange travel, accommodations, and itineraries for business trips.
• Organize logistics and necessary documentation for travel, ensuring the CEO's time is efficiently managed.

Meeting Support :

• Prepare materials for meetings, including agendas, presentations, and financial reports.
• Attend meetings as necessary, take notes, and follow up on action items.
• Prepare and edit financial reports, memos, presentations, and other business documents.
• Manage filing systems (both electronic and paper) to ensure the efficient retrieval of important documents.
• Coordinate and track progress on various ongoing projects and initiatives within the finance department.

Project Management :

• Assist the CEO in managing projects and initiatives by tracking deadlines, deliverables, and milestones.
• Liaise with internal teams and stakeholders to ensure projects run smoothl

Event Coordination :

• Organize internal and external events, such as board meetings, investor meetings, and corporate events.
• Oversee the logistics, invitations, and agendas for these events.

Financial Support :

• Assist in budgeting, expense reporting, and financial tracking as required by the CEO.
• Maintain a budget and handle processing of invoices, payments, and other financial documentation.

Confidentiality & Compliance :

• Handle sensitive financial and personal information with the highest level of confidentiality.
• Ensure compliance with company policies and industry regulations as needed.

Job Type: Full-time

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 10 hour shift
• 12 hour shift
• 4 hour shift
• 8 hour shift
• Monday to Friday
• On call
• Weekends as needed

Education:

• Bachelor's (Required)

Language:

• English (Required)

Ability to Commute:

• New York, NY 10016 (Required)

Willingness to travel:

• 75% (Required)
• Work Location: In person

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