Job Description

HYBRID | PART-TIME

Job Title: Executive Assistant

Flexibility: Hybrid in Knoxville, TN

Employment Type: Part-Time, 20 hours per week, flexible work hours

Pay: $25-28 per hour

Boulo is helping our client, a fast-growing startup operating in the mission-critical supply chain space, recruit a highly organized and proactive Executive Assistant to support their executive leadership team. This role will manage day-to-day operations across calendars, travel, and internal processes, while also serving as a point of contact for client-related invoicing matters. The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced, startup environment.

Key Responsibilities:

• Manage and optimize complex executive calendars, ensuring alignment across multiple stakeholders
• Coordinate travel arrangements across multiple team member calendars
• Oversee PTO tracking and scheduling
• Support onboarding and offboarding processes for employees and contractors
• Create and submit Accounts Payable (AP) and Accounts Receivable (AR) requests\
• Follow up with clients on invoicing questions and ensure timely resolutions
• Assist in planning and attend quarterly three-day on-site meetings in Knoxville, TN (2–4 times per year)
• Identify and implement process improvements that support operational efficiency

Qualifications:

• 3+ years of experience as an Executive Assistant or in an administrative support role
• Experience managing multiple calendars and coordinating travel logistics utilizing Microsoft Outlook
• Familiarity with AP/AR processes and tools
• Comfortable working remotely with minimal supervision
• Strong written and verbal communication skills
• Detail-oriented with excellent organizational and multitasking abilities
• Experience in a startup or fast-paced environment is a plus
• Prefer candidates in the Knoxville area that can attend occasional on-site meetings and facilitate quarterly in-person meetings

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